At the forefront of the digital transformation of the public administration, DOTSOFT AE plays a key role for the rapid transition of the Ministry of Immigration and Asylum to the new era.
With significant expertise and high expertise in applied IT solutions, he dynamically participates, as a subcontractor, in the emblematic project, with a budget of 27.7 million euros, for the digitization of all the documents that make up the immigrant files by the country or used in individual service units. Funded by the Recovery and Resilience Fund, the project in question concerns the scanning and filing of 101 million pages contained in 10 million files and other administrative files of the relevant ministry. The contribution of DOTSOFT AE concerns the total digital conversion of 20 million pages to various services of the country, of which 12 million pages have already been delivered.
In detail, according to the project’s recent executive contract, DOTSOFT AE will digitize almost 8 million pages of immigrant files by the end of 2025 in six (6) regional units, in the Residence Permits & Control of Dodecanese, Arcadia, Florina, Magnesia, Fthiotida and Zakynthos. With the utilization of specialized staff and the use of appropriate equipment, special crews are already working in Rhodes and Tripoli, while similar groups will be installed in the following months in the other cities.
The digital conversion of physical records became absolutely necessary, as the huge amount of documents presented by citizens of third countries to the immigration services to issue or renew residence permits, made it impossible for them to manage.
The documents to be scanned are classified into individual categories, (travel, demographic, work-related, administrative decisions, etc.) and the whole process includes the following stages:
- Preparation of material to be digitized (distortion, removal, maintenance)
- Digitizing hardware with high-quality scanners and special software
- Integration of digitized documents into the integrated migration information system
- Automatically export metadata using machine learning technologies
- Quality control of generated digitized files
- Save the digitized documents
- Delivery of digitized documents and metadata
Besides, DOTSOFT AE actively participated in the preparation of the initial implementation study of the entire project. Subsequently, he successfully completed the digital conversion and electronic archiving of almost 12 million pages from immigrant files in three (3) Regional Units, at the Directorate of Foreigners & Migration of the Central Sector of Athens, at the Directorate of Aliens & North Sector Migration of Athens & Eastern Attica and in the Lassithi Residence Permits Department. It is noted that the digital conversion of the paper file of the Ministry of Migration will also enable the competent services of the European Union to be informed in a timely, reliably and rapidly about the movement of citizens of third countries and the observance of asylum procedures within the EU.
This text has been translated automatically from the original Greek. In case of any discrepancy or inaccuracy, the original Greek text prevails. The translation is provided for information purposes only.