A new, decisive step towards the digital modernization of its functions is being taken by Municipality of Thermi, in the south-eastern part of the urban complex of Thessaloniki, digitizing a significant part of its archive census.
Utilizing her many years of experience and her high expertise in the field of documentation, scanning and archiving of public documents, the relevant project is undertaken by DOTSOFT AE.
The file to be digitized concerns 7,200 family portions, total volume 216,000 pages of administrative documents, of the former municipal unit Royals. Most of the documents in question are in a vulnerable and worn-out condition, as they date from 1958 and for a number of years are used almost daily to serve hundreds of requests from citizens and services.
DOTSOFT AE will perform all the required actions – from scanning and documentation to developing a database and search application – offering a modern, secure and easy-to-use digital environment for employees and citizens.
With specialized crews and modern equipment, DOTSOFT AE undertakes, among other things, the archiving and performance of metadata for the entire file, while it will deliver ready-made software, fully interconnected with the databases of the Municipality of Thermi, allowing the Immediate search, management and utilization of digital material by authorized employees. It is a project of high social value and technical complexity, which focuses both on saving the physical archive and on improving the administrative efficiency of municipal services.
The digital transition of the file:
- Ensures the protection and protection of data from damage or loss.
- Accelerates the granting of certificates and documents of administrative acts through easy search and quick access from a personal computer.
- It upgrades the services of the Department of Municipal Status and Registry Office, facilitating the service of citizens and interoperability with other agencies.
Under the newly signed contract, the project includes:
- Scanning all pages using special equipment and strict quality control.
- Registering metadata (such as portion number and name of a head of family) in a database.
- The development of software with the ability to search, view, edit and print files by authorized
Users, with LDAP interface. - The delivery of the digital documents in multiple copies and their posting in an electronic repository of the Municipality.
- Hosting the application and database for a period of two years in appropriate infrastructure.
The total duration of the project does not exceed six (6) months, while the financing of the contract is done by the Municipality of Thermi itself with a relative credit of the regular budget.
With this project, the Municipality of Thermi spectacularly strengthens the functionality of its services and puts into practice the commitment to the public sector accessible, effective and citizen-friendly. DOTSOFT AE, using its specialization and know-how, contributes decisively to the digital shielding of institutional memory, to the upgrading of the daily service of the citizens and to the modernization administrative functions.
This text has been translated automatically from the original Greek. In case of any discrepancy or inaccuracy, the original Greek text prevails. The translation is provided for information purposes only.